Unused Software Subscription Calculator

The average employee uses only 45% of their licensed software tools according to 1E research, meaning companies pay for 55% that goes unused. For a team spending $5,000 per month on tools, that is $2,750 in waste. Tracking utilization data enables informed renewal decisions and prevents "SaaS sprawl" from eroding margins.

Assign an owner for each tool who is accountable for justifying renewal. Set calendar reminders 60 days before each renewal date so there is time to evaluate alternatives or negotiate. Conduct a full inventory audit every 6 months. Most companies discover 3-5 forgotten subscriptions in their first structured audit, often from trials that converted to paid.

Companies waste 25-30% of their SaaS budget on unused or underused subscriptions according to Zylo and Productiv data. For a company spending $5,000/month on tools, that is $15,000-18,000 per year in waste, often enough to fund a new hire.

Check login activity for each tool, if no one has logged in for 30+ days, question its value. Review credit card and bank statements for forgotten subscriptions. Ask each team member to list the tools they use daily, weekly, and rarely. Compare against your actual subscriptions.

Implement a purchase approval process, centralize subscription management, set calendar reminders 60 days before renewals, assign an owner for each tool who is responsible for justifying its continued use, and conduct quarterly usage reviews.

Conduct a full audit every 6 months at minimum. Review new sign-ups monthly to prevent "tool sprawl." Many companies find 3-5 subscriptions they had forgotten about during their first audit. Automating this with tools like Zylo or Blissfully can make it continuous.

SaaS sprawl is the uncontrolled proliferation of software subscriptions across an organization. It matters because it creates security risks (ungoverned data access), wasted spend (duplicate or unused tools), and integration complexity that reduces productivity.

The average mid-size company wastes $135,000 per year on unused or redundant software licenses according to Zylo data.

Right-size instances (most are over-provisioned by 40-60%), use reserved instances for predictable workloads (saves 30-60% versus on-demand pricing), implement auto-scaling to avoid paying for idle capacity, and delete unused resources like unattached storage volumes and idle load balancers.

A tech stack audit evaluates every tool, platform, and system your business uses across 8 dimensions: infrastructure, security, scalability, integration, cost efficiency, team skills, documentation, and redundancy.

It captures CSAT (overall satisfaction), product experience, support quality, perceived value, likelihood to renew, and the single biggest improvement opportunity from the customer perspective.

The right pricing model depends on 6 factors: business model (SaaS, services, product, marketplace), customer type (SMB, mid-market, enterprise), competitive landscape (crowded, moderate, blue ocean), how you deliver value (per user, per outcome, per usage), sales motion (self-serve, sales-assisted, enterprise), and growth priority (acquisition, monetization, retention, validation).