Fleet Cost Calculator

Average fleet running cost is $8,000-$14,000 per vehicle per year for vans, including fuel, insurance, maintenance, registration, and depreciation. A 10-vehicle fleet typically costs $80,000-$140,000 annually. Electric vans can reduce fuel costs by 60-70% but have higher upfront costs.

Switch to fuel-efficient or electric vehicles, implement telematics for route optimization, negotiate bulk fuel and insurance deals, schedule preventative maintenance to avoid breakdowns, train drivers in eco-driving techniques, and review vehicle utilization to eliminate underused vehicles.

Most fleet operators replace vans at 100,000-120,000 miles or 4-5 years, whichever comes first. Light commercial vehicles see maintenance costs rise sharply past 100,000 miles, while heavy panel vans can run profitably to 150,000 miles with disciplined preventative maintenance. Electric fleet vehicles often run reliably to 180,000+ miles thanks to fewer moving parts and regenerative braking that extends brake life.

A small company car costs $8,000-$13,000 per year including lease/financing, fuel, insurance, and maintenance. Vans cost $8,000-$12,000. Electric fleet vehicles cost 20-30% less to run but have higher lease costs. The average US fleet operates at $0.45-$0.70 per mile when all costs are included per NAFA data.

Four key factors: vehicle choice (fuel type and efficiency), annual mileage per vehicle, maintenance strategy (preventive vs reactive), and driver behavior. Telematics systems that monitor driving behavior reduce fuel costs by 10-15% and accident rates by 20-30%.

Three strategies: transition to electric vehicles for short-range urban fleets (30-40% lower running costs), implement telematics to monitor and improve driver behavior, and switch to fleet leasing which bundles all costs into a predictable monthly payment and eliminates residual value risk.

Lease for predictable monthly costs, easy vehicle replacement every 3-4 years, and no depreciation risk. Buy when vehicles are used for 5+ years, have specialist modifications, or when cash reserves make ownership more economical. Most businesses with 5+ vehicles choose fleet leasing for simplicity and tax efficiency.

Review fleet costs annually during budget planning and when each vehicle reaches its lease end or 3-year age mark. Fuel costs should be monitored monthly. With the shift to electric vehicles, conduct a fleet electrification review every 12 months as charging infrastructure and vehicle options improve rapidly.

The average US car costs $8,000-$12,000 per year to own, including fuel ($1,500-$2,500), insurance ($1,200-$2,000), maintenance ($500-$1,000), registration and fees ($150-$500), state inspection ($20-$50), and depreciation ($3,000-$5,000).

A good auto loan APR in the US is 4-6% for new cars and 6-9% for used cars. Rates depend on your credit score, loan term, and down payment size.

Office work carries per-employee costs of $4,000-10,000 annually in most US markets and $12,000-20,000 in major metros like NYC and SF for desk space, utilities, office supplies, and commuter benefits according to CBRE 2025 data.

Outsource when the work is project-based or seasonal, requires specialist skills you need fewer than 20 hours per week, or falls outside your core business competency.

Yes, electricity costs roughly $0.04-$0.05 per mile vs $0.12-$0.16 for gas. EVs also have lower maintenance costs with no oil changes, fewer brake replacements, and no exhaust system.